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Before discussion can begin someone must make a motion to adopt the bylaws. Adoption of BylawsĪt this point, the chair should present the board with the organizations bylaws. The secretary should record this motion and the results of the vote. Once discussion is complete a vote should occur to accept the motion. This motion requires a “second” before discussion about the motion can begin. Motion: I make a motion to direct the secretary of this corporation to make a copy of the signed and certified articles of incorporation and place them in a corporate binder to be kept at our principal office.
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At this point the board needs to make the Articles of Incorporation part of the official record. The chair of the meeting should report to the board that this has been done. Your Articles of Incorporation should have already been filed and approved by your state. Report on Filing of Articles of Incorporation Once discussion is complete a vote should follow to select the temporary secretary.Īt this point the temporary chairperson will conduct the meeting and the temporary secretary shall record the minutes. Motion: I move that _ be appointed as temporary secretary for this meeting. Once discussion is complete a vote should follow to select the temporary chair. Motion: I move that _ be appointed as temporary chair for this meeting.
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So, your first order of business is to designate these people. In order to conduct a meeting you will need someone to chair the meeting and someone to record the meeting. Once this has been established you can proceed with the meeting. The first step is the easiest – take attendance. First Meeting Agenda Items Take Attendance (AKA Roll Call)